You are cordially invited to attend the next Open Meeting of the Forum,to be held at Medway Council’s Gun Wharf Offices, Dock Road, Chatham on Wednesday 11 MAY 2011 preceded by an EGM @ 7.00pm Car parking available; please report to Reception on arrival.

Our Open Meetings are held quarterly at this location for existing and potential Friends / Community / Heritage / Historical Groups, interested residents and elected representatives to debate matters of current interest in their locality, including sharing best practise gleaned from holding events and activities.

It is intended Reports and news are pre-submitted by Friday 6 May 2011 for inclusion in a News Letter for circulation at the meeting; e-mail to
We are an independent, democratically run organisation with admin support from Medway Council.

Groups are encouraged to submit more general information for inclusion on our website: and provide a link to their own website where feasible

EGM 7.00pm To confirm the co-option of two Committee Members (Treasurer and Website Manager) since the AGM and agree that they be given voting status.

The existing clause in our Constitution states:
5. However the Committee is empowered to co-opt additional non-voting members at any time if a specific need arises, who may stand as a voting member at the next AGM

Changes to the Constitution may only be made at the Annual General Meeting.


1. Chairman’s Welcome and Introductions

2. Apologies for Absence

3. Acceptance of Minutes of February 2011 Open Meeting (attached) and Matters Arising.

4. Urgent Matters from the Floor for consideration

5. Guest Speaker – Paul Pearce, Kent Wildlife Trust

6. Tabled Reports (Forum Committee, Medway Council Greenspace & Heritage Services)

7. Open Forum: Updates and Debates:
* News and Sharing of good practise from existing and prospective Groups
* “Edges and Hedges” – what can Friends do that the local authority may not be able to

8. Future Meetings at Gun Wharf 7.00pm on the second Wednesday of each month:
10 August 2011 9 November 2011 (AGM)

9. Any Other Business.

Mark Agate

Medway Urban Parks & Green Spaces Forum
14 Coombe Close, Lords Wood, Chatham, Kent ME5 8NU

01634-319461 07931-635637
Forum website: